A medical staffing company needed a faster way to keep job openings updated and match candidates with available positions. By connecting JobRobotix with HubSpot, the company automated job updates and made it easier for recruiters to find relevant opportunities for each candidate.
| Item | Details |
| Industry | Medical staffing |
| Systems | JobRobotix (Vendor Management System) and HubSpot |
| Direction | JobRobotix to HubSpot |
| Sync frequency | Every hour |
| HubSpot object |
Jobs (custom object) and Contacts (candidates) |
In medical staffing, job openings can change quickly. Positions may be filled, canceled, or updated throughout the day, making it important for recruiters to have accurate information.
The company used JobRobotix to manage job openings and HubSpot to manage candidates. Without a connection between the two systems, recruiters had to manually copy job information into HubSpot.
This created extra work and made it difficult to keep the job board current. Filled or removed positions could remain visible in HubSpot until someone updated them manually.
Finding the right candidates also required recruiters to compare job requirements with candidate information, often using spreadsheets or manual searches.
As a result, recruiters spent valuable time updating records and checking job availability when they could have been connecting candidates with opportunities.
The integration automatically brings job openings from JobRobotix into HubSpot every hour, helping recruiters work with updated information.
Here's how it works:
Recruiters can access this information through two views in HubSpot:
The integration also sends a daily email summary of any errors, making it easier for the team to identify records that need attention.
What the team can do now
| Use case |
What it does |
Team |
| Updated job openings in HubSpot | Access job information from JobRobotix directly in HubSpot | Recruiting |
| Less manual data entry | Automatically create and update jobs without copying information between systems | Recruiting |
| Automatic job closures | Remove filled or unavailable positions from active job searches | Recruiting |
| Find jobs for each candidate | See open positions that match a candidate's profession, location, and credentials | Recruiting |
| Find candidates for each job | Identify potential candidates who meet the requirements of an available position | Recruiting |
| Include multistate licenses in matching | Find candidates who may qualify for positions in multiple states through eligible professional licenses | Recruiting |
Yes. JobRobotix can connect with HubSpot to automatically share job openings and keep them updated. In this integration, HubSpot receives job information every hour, helping recruiters manage opportunities and candidates in one place.
When a job is removed from the JobRobotix job board, the integration marks the corresponding HubSpot job as closed during the next successful update. Closed positions are then excluded from the candidate-matching views.
The integration uses information such as profession, state, and credentials to identify relevant matches. Recruiters can see suitable jobs on a candidate's record and potential candidates on a job's record.
Yes. Candidate matching can account for eligible multistate licenses, helping recruiters identify qualified candidates for positions across participating states.
No. Information moves from JobRobotix to HubSpot. JobRobotix remains the main system for managing job openings.